# Fax Journal: Transmission/Reception
Status/Information > Job > Fax Journal: Transmission/Reception

Displays the communication log of jobs executed via the machine's fax function.
To display the Fax Journal: Transmission page, select Job - Transmission.
To display the Fax Journal: Reception page, select Job - Reception.

Note

- For a job that is scanned and sent via email, a communication log is not recorded.
- The following administrator and users can display or download the communication log:
  - Machine Administrator
  - Users connected to a device that is set not to perform user authentication
  - Users logged in to a device that is set to perform user authentication
    Users must have normal fax operation rights.
    For the reception log record, all logs can be displayed or downloaded.
    For the transmission log record, logs for the user and guests can be displayed. The list of the transmission log record displayed can be downloaded.

### Search for

A destination address or user name can be specified to search for a log record.
Specify the search criteria, and then click Search to start searching.

Note

- To clear the current search criteria and search results, click Clear Results.

#### When User Name is selected

Up to 24 characters can be entered.

#### When Destination is selected

Up to 24 characters can be entered.

### Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

#### Go to the first page. button

Displays the first page.

#### Go to the previous page. button

Displays the previous page.

#### Go to the next page. button

Displays the next page.

#### Go to the last page. button

Displays the last page.

#### Page box and Go button

Displays the specified page. Enter the number of the page in the Page box, and then click Go to display it.

### Display Items

Select the number of display items per page.

### List of display items

The items displayed are as follows:

#### Date

Displays the date and time the machine started transmission or reception of the fax job. Click the button or the button under the item name to sort the list by date and time.

#### Details button

Click to display the detailed fax history.
The Journal: Details (Transmission) page appears for a transmission log record, and the Journal: Details (Reception) page appears for a reception log record.

#### Encryption

Displays whether the fax file was encrypted using S/MIME before it was sent.

Note

- This item does not appear on the Fax Journal: Reception page.

#### Destination

Displays the destination party's name or fax number.
The destination information is displayed for a transmission log record, and the sender information is displayed for a reception log record. Click the button or the button under the item name to sort the list by destination.

#### Line

Displays the line type used for transmission or reception. Click the button or the button under the item name to sort the list by line type.

#### Page(s)

Displays the number of pages of the job. For a job that exceeds 1000 pages, "****" appears.

#### Result

Displays the result of the job. Click the button or the button under the item name to sort the list by result.

#### User Name

Displays the name of the user who submitted the job. Click the button or the button under the item name to sort the list by user name.

#### File No.

Displays the control number assigned to the job. Click the button or the button under the item name to sort the list by file number.

Note

- If there is no information entered for Line, Page(s), Result, or File No., "---" appears.
- If there is no information entered for Destination or User Name, a blank is displayed.

## Buttons

### Download Transmission List

Click to convert the transmission log to a CSV file before downloading it.
Clicking this button displays a dialog box that prompts you to download the file.

Note

- If the dialog box prompting you to download the file appears, click the Save button.
- If a transmission list opens in the Web browser, retry the procedure from the first step.
- If you cannot use Web Image Monitor after downloading the list, click your Web browser's refresh button.
- If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's Internet Options menu and register the machine's URL as a trusted site. Then disable SmartScreen filter for trusted sites. For details about these settings, see the Internet Explorer 8 Help files.

### Download Reception List

Click to convert the reception log to a CSV file before downloading it.
Clicking this button displays a dialog box that prompts you to download the file.

Note

- If the dialog box prompting you to download the file appears, click the Save button.
- If a reception list opens in the Web browser, retry the procedure from the first step.
- If you cannot use Web Image Monitor after downloading the list, click your Web browser's refresh button.
- If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's Internet Options menu and register the machine's URL as a trusted site. Then disable SmartScreen filter for trusted sites. For details about these settings, see the Internet Explorer 8 Help files.

### Refresh

Click to update the currently displayed information.

### Back

Displays the previous page.

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For details about the procedure (Downloading)