# Stored File Email Method
Print Job/Stored File > Document Server > Stored File Email Method

This page displays a list of files stored in the Document Server that contains the document linked to the URL in an email message.
The files are listed in the Thumbnail view.

Note

- If user authentication is enabled, you must enter your user name and password after clicking the URL link to open the Stored File Email Method page.
- Depending on your email application, a phishing warning might appear after you receive an email message. To prevent phishing warnings appearing after you receive email from a specified sender, you must add the sender to your email application's exclusion list. For details about how to do this, see your email application's Help.

### Display Items

Select the number of display items per page.

### List of display items

Select the check box to the left of the file information to select the file. Up to 30 files can be selected. The number of selected files appears for Selected Files above the list.
Click Uncheck All to deselect all files in the list. Files not displayed on the current page are also deselected.
Items displayed in the list are as follows:

#### Thumbnails

Displays a thumbnail of the document's first page. If the icon appears instead of a thumbnail, the file is protected by a password.
The icon appears instead of a thumbnail if the file is High Compression PDF.

#### File Name

Displays the name of the document.

#### Details button

Click to display the File Details page.

#### Download

Downloadable files are indicated by their file formats appearing as links.
If you click PDF, the document is converted and downloaded as a PDF file. If you click PDF/A, the document is converted and downloaded as a PDF/A file. If you click TIFF, the document is converted and downloaded as a multi-page TIFF file.
However, you cannot download documents when logged in as File administrator, so links are not displayed.

For details about file formats that can be downloaded.

Note

- If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's Internet Options menu and register the machine's URL as a trusted site. Then disable SmartScreen filter for trusted sites. For details about these settings, see the Internet Explorer 8 Help files.
- A PDF/A file cannot be opened in a version earlier than Acrobat Reader 4.0.

#### Function

Displays the icon indicating that the file was stored using the scanner function.
The icon appears if the file was stored in OCR Scanned PDF format.

On color-capable machines, one of the following icons appears next to the icons above, indicating the color mode. Pointing to the icon brings up the color mode name.

####

The file was stored in full color mode.

####

The file was stored in single color mode.

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The file was stored in two-color mode.

####

The file was stored in black & white mode.

#### Access Priv.

Displays icons indicating the access privilege specified for the file. Pointing to the icon brings up a text description of the access privilege.

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The Read-only privilege is set.

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The Edit privilege is set.

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The Edit/Delete privilege is set.

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The Full Control privilege is set.

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The owner privilege is set.

#### Password

A password entry box appears if a document is password protected. To perform operations (display properties, print, delete, etc.) on a password-protected document, after entering the password, click the Authenticate button on the right.
Passwords are not required if you are logged in as File administrator.

Note

- In the Thumbnail view, the display items User Name, Created, Expires, and Page(s) are hidden. Pointing to a thumbnail brings up this information.
- Access privilege icons are displayed only when user authentication is enabled.

### Selectable file formats

File formats that can be used for downloading depend on file type.

File Type | PDF | PDF/A | TIFF
--- | --- | --- | ---
Scanner File (uncompressed) | yes | yes | yes
Scanner File (compressed) | yes | yes | no

## Buttons

### Refresh

Click to update the currently displayed information.

### Send

Click to display the Send File by Scanner page.

Note

- You cannot send copier or printer files.

### Delete

Click to display the List of Files to Delete page.

### Home

Click to display the Status tab on the Home page.

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