# Program/Change Permissions for User/Group Files
Print Job/Stored File > Document Server > Document Server > File Details > Program/Change Permissions for User/Group Files

Displays privileges set for files stored in the Document Server. If necessary, use this page to change access privileges. This page appears when you click the icon or the icon on the Document Server page, or when you click Change for Access Priv. on the File Details page.

Note

- Access privileges can be set by the following administrators and users:
  - File Administrator
  - Users having the Full Control privilege
  - Users having the owner privilege

### File Name

Displays the file name.

### Program Owner

Displays the file's owner name.
Click Change on the right to display the Change Owner page.

For details about the Change Owner page

Note

- The Change button appears only when you are logged in as File Administrator.

## Common Permissions for All Users

Select the check box of the privilege you want to grant to all users.

Privilege Type | Read-only | Edit | Edit/Delete | Full Control
--- | --- | --- | --- | ---
View file info | yes | yes | yes | yes
Print file | yes | yes | yes | yes
Download file | yes | yes | yes | yes
Change file name | no | yes | yes | yes
Edit print settings | no | yes | yes | yes
Delete file | no | no | yes | yes
Change access privilege | no | no | no | yes

Note

- If no privilege is selected, no access privileges are applied to all users. To give an access privilege to a specific user(s) or group(s), use the Permissions for Each User/Group option described below.

## Permissions for Each User/Group

You can give a file access privilege to a specific user or group.

### Display Class

Select from the following items you want to display in the list:

Note

- If All is selected when the users/groups are sorted and displayed by title, sorted display is disabled.

#### All

Displays all users and groups registered to the Address Book, regardless of whether a user or group has an access privilege.

#### With Access Priv.

Displays users and groups who have any access privilege for the files.

#### Read-only

Displays users and groups who have the Read-only privilege.

#### Edit

Displays users and groups who have the Edit privilege.

#### Edit/Delete

Displays users and groups who have the Edit/Delete privilege.

#### Full Control

Displays users and groups who have the Full Control privilege.

### Switch Displayed Title

Sorts by title and displays users/groups belonging to the selected title tab.
When you select Title 1, Title 2, or Title 3, Current Title appears. To display users/groups belonging to a tab, click the button corresponding to that tab.

Note

- When you select Title 1, Title 2, or Title 3, the setting for Display Class turns into All.

### Current Title

When you select the tab (button) corresponding to the title selected for Switch Displayed Title, the users/groups belonging to that tab are displayed.
Both users and groups are displayed if All is selected for View. Either the users or groups are displayed if User or Group is selected.

### View

Select from the following items you want to display in the list:

- All
- User
- Group

### Search for

Select a search item in the Search for list, enter a search string in the box to the right, and then click Search to start searching for users and groups that match the search criteria.
Available search strings depend on the search item selected.

Note

- To clear the current search criteria and search results, click Clear Results.

#### When selecting Entry No.

A number between 1 and 50000 can be specified.

#### When selecting Name

Up to 20 characters can be entered.

### Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

#### Go to the first page. button

Displays the first page.

#### Go to the previous page. button

Displays the previous page.

#### Go to the next page. button

Displays the next page.

#### Go to the last page. button

Displays the last page.

#### Page box and Go button

Displays the specified page. Enter the number of the page in the Page box, and then click Go to display it.

### Display Items

Select the number of display items per page.

### Total No. of Programmed Items

Displays the number of users/groups in the list.
If Off is selected for Switch Displayed Title, the total number of registered users and groups is displayed. If Title X is selected for Switch Displayed Title and the tab (button) is selected for Current Title, the number of users/groups belonging to that tab is displayed.

### No. of Permissions

Displays the number of Read-Only, Edit, Edit/Delete, or Full Control access privileges assigned.

Note

- This number includes the permissions specified for Common Permissions for All Users.

### List of display items

To set an access privilege, select the check box appearing to the right of the user or group.
The items displayed are as follows:

#### Entry No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book. The icon to the left of the entry No. indicates a user. The icon indicates a group.

#### Name

Displays the name of the user or group.

#### Read-only

Specify whether to give the Read-only privilege.

#### Edit

Specify whether to give the Edit privilege.

#### Edit/Delete

Specify whether to give the Edit/Delete privilege.

#### Full Control

Specify whether to give the Full Control privilege.

Note

- For details about operations permitted under each privilege, see the descriptions for Common Permissions for All Users displayed on this page.

For details about privileges.

## Buttons

### OK

Click to apply the changes.

### Cancel

Click to cancel the changes.

##

For details about the procedure (Change Access Privileges)